11.07.2018: John Davison, Managing Director F-24 UK Ltd, about the use of messengers in crisis communication.

Data protection declaration of F24 AG

We welcome you to our website and appreciate your interest in our company. We take the protection of your personal data very seriously. We process your data in accordance with the applicable legal provisions for the protection of personal data, in particular the EU General Data Protection Regulation (EU GDPR) and the country-specific implementation laws applicable to us. With the help of this data protection declaration, we inform you comprehensively about the processing of your personal data by F24 AG and the rights to which you are entitled.

 

Personal data is the information that makes it possible to identify a natural person. This includes in particular your name, date of birth, address, telephone number, e-mail address but also your IP address. Anonymous data exists if no personal reference to the user can be established.

 

Responsible body and data protection officer

 

F24 AG

Isarwinkel 14

81379 Munich, Germany

www.f24.com

 

Contact the data protection officer

dataprotection@f24.com

 

Your rights as a data subject

 

First of all, we would like to inform you here about your rights as a person concerned.

 

These rights are standardised in Articles 15 - 22 of the EU GDPR. This includes:

 

·         The right of access by the data subject (Art. 15 EU GDPR),

·         The right to erasure (‘right to be forgotten’) (Art. 17 EU GDPR),

·         The right to rectification (Art. 16 EU GDPR),

·         The right to data portability (Art. 20 EU GDPR),

·         The right to restriction of processing (Art. 18 EU GDPR),

·         The right to object to data processing (Art. 21 EU GDPR).

 

To assert these rights, please contact us: dataprotection@f24.com. The same applies if you have questions about data processing in our company or would like to revoke a given consent. You also have a right of appeal to a data protection supervisory authority.

 

Rights of objection

 

Please note the following in connection with rights of objection: If we process your personal data for the purpose of direct marketing, you have the right to object to this data processing at any time without giving reasons. This also applies to profiling in so far as it is connected with direct advertising.

 

If you object to the processing for direct marketing purposes, we will no longer process your personal data for these purposes. The objection is free of charge and needs no particular form. If possible, address it to: F24 Marketing.

 

In the event that we process your data to safeguard legitimate interests, you can object to such processing at any time for reasons arising from your particular situation; this also applies to profiling based on these provisions.

 

We will then no longer process your personal data unless we can prove compelling reasons worthy of protection for the processing that outweigh your interests, rights and freedoms or the processing serves to assert, exercise or defend legal claims.

 

Purposes and legal bases of data processing

 

The processing of your personal data complies with the provisions of the EU GDPR and all other applicable data protection regulations. Legal bases for data processing result in particular from Art. 6 EU GDPR. We use your data for business initiation, to fulfil contractual and legal obligations, to execute the contractual relationship, to offer products and services and to strengthen the customer relationship, which may also include analyses for marketing purposes and direct advertising.

 

Your consent to data processing can also constitute a data protection law permission regulation. Before giving your consent, we will inform you about the purpose of data processing and your right of revocation.

 

If the consent also refers to the processing of special categories of personal data, we will expressly point this out to you in the consent. Processing of special categories of personal data in accordance with Art. 9 of the EU GDPR only takes place if this is required by legal regulations and there is no reason to assume that your legitimate interest in the exclusion of processing prevails.

 

Passing data to third parties

 

We will only pass on your data to third parties within the framework of legal regulations or with appropriate consent. Otherwise, data will not be passed on to third parties unless we are obliged to do so by mandatory legal provisions (transfer to external bodies such as supervisory authorities or law enforcement authorities).

 

Recipients of data / categories of recipients

 

Within our company, we ensure that only those persons receive your data who need it to fulfil their contractual and legal obligations.

 

In many cases, service providers support our specialist departments in fulfilling their tasks. The necessary data protection agreements have been concluded with all service providers.

 

Transfer to a third country / Intention to transfer to a third country

 

Data will only be transmitted to third countries (outside the European Union or the European Economic Area) if this is necessary for the performance of the contractual obligation, is required by law or you have given us your consent.

We can submit your data to a service provider or to group companies outside the European Economic Area: Switzerland. Compliance with data protection is ensured by an adequacy decision of the European Commission.

 

Data storage time

 

We store your data as long as it is needed for the respective processing purpose. Please note that numerous retention periods require that data must be stored longer. This applies in particular to commercial or tax storage obligations (e.g. German Commercial Code, Fiscal Code, etc.).

 

If there are no further storage obligations, the data will be routinely deleted once the purpose has been achieved. In addition, we may retain data if you have given us permission to do so or if legal disputes arise and we use evidence within statutory limitation periods of up to thirty years; the regular limitation period is three years.

 

Secure transmission of your data

 

In order to protect the data stored by us against accidental or intentional manipulation, loss, destruction or access by unauthorized persons, we use appropriate technical and organizational security measures. The security levels are continuously checked in cooperation with security experts and adapted to new security standards. The data exchange from and to our website is always encrypted. We offer HTTPS as the transmission protocol for our website, in each case using the current encryption protocols. In addition, we offer our users content encryption for contact forms and applications. Only we can decrypt this data. It is also possible to use alternative communication channels (e.g. by post).

 

Obligation to provide the data

 

Various personal data are necessary for the establishment, execution and termination of the obligation and the fulfilment of the associated contractual and legal obligations. The same applies to the use of our website and the various functions it provides.

 

We have summarised the details for you in the above point. In certain cases, data must also be collected or made available on the basis of legal regulations. Please note that it is not possible to process your request or to perform the underlying obligation without providing this data.

 

Categories, sources and origin of data

 

The context determines which data we process: This depends on whether you place an order online or enter an enquiry in our contact form, whether you send us an application or submit a complaint. Please note that we may also make information available separately at a suitable location for special processing situations, e.g. when uploading application documents or making a contact request.

 

When you visit our website, we collect and process the following data:

·         Name of the Internet service provider

·         Information about the website from which you are visiting us

·         Web browser and operating system used

·         The IP address assigned by your Internet Service Provider

·         Requested files, transferred data volume, downloads/file export

·         information about the websites you visit on our site, including date and time

·         For reasons of technical security (in particular to prevent attempts to attack our web server) these data are stored in accordance with Art. 6 paragraph 1 letter F EU GDPR.

 

In the context of a contact inquiry we collect and process the following data:

·         Salutation - Title

·         Surname, first name

·         Contact details

·         Company/Organization

·         Function/Position

·         Industry

·         Information on initial contact with F24

·         Contact message

 

In the context of a demo inquiry we collect and process the following data:

·         Salutation - Title

·         Surname, first name

·         Contact details

·         Company/Organization

·         Function/Position

·         Industry

·         Information on initial contact with FACT24

 

In the context of a support request we collect and process the following data:

·         Salutation - Title

·         Surname, first name

·         Org. ID

·         Contractual partner

·         Contact details

·         Company/Organization

·         Contact message

 

In the context of a user report download we collect and process the following data:

·         Salutation

·         Surname, first name

·         Contact details

·         Company/Organization

 

In the context of a whitepaper download we collect and process the following data:

·         Salutation

·         Surname, first name

·         Contact details

·         Company/Organization

 

In the context of a webinar form we collect and process the following data:

·         Salutation

·         Surname, first name

·         Contact details

·         Company/Organization

 

When registering for F24 News, we collect and process the following data:

·         Salutation

·         Surname, first name

·         e-mail address

·         Company/Organization

 

Automated individual decisions

 

We do not use purely automated processing processes to bring about a decision.

 

Links to other providers

 

Our website also contains - clearly recognisable - links to the websites of other companies. As far as there are links to websites of other providers, we have no influence on their contents. Therefore, no guarantee and liability can be assumed for these contents. The respective provider or operator of the pages is always responsible for the contents of these pages. At the time of linking, the linked pages were checked for possible legal infringements and recognisable infringements. Illegal contents were not recognizable at the time of linking. However, permanent monitoring of the content of the linked pages is unreasonable without concrete evidence of a violation of the law. Upon notification of violations of the law, such links will be removed immediately.

 

Cookies (Art. 6 para. 1 lit. f EU GDPR / Art. 6 para. 1 lit. a EU GDPR with consent)

Our Internet pages use so-called cookies in several places. They serve to make our website more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and saved by your browser (locally on your hard drive). These cookies enable us to analyse how users use our websites. In this way we can design the website content according to the visitor's needs. In addition, cookies enable us to measure the effectiveness of a particular ad and to have it placed depending, for example, on the user's thematic interests. Most of the cookies we use are so-called "session cookies". These are automatically deleted after your visit. Permanent cookies are automatically deleted from your computer after they expire (usually after six months) or if you delete them yourself before they expire. Most web browsers automatically accept cookies. However, you can usually change the settings of your browser if you prefer not to send the information. You can still use the offers on our website without restrictions (exception: configurators).

We use cookies to make our website more user-friendly, effective and secure. In addition, we use cookies, which enable us to analyse how users use our websites. In this way, we can design the content according to the needs of the visitors. In addition, cookies enable us to measure the effectiveness of a particular ad and to have it placed depending, for example, on the user's thematic interests. Cookies are stored on the user's computer and transmitted to our site. Therefore, you as a user also have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Furthermore, cookies that have already been set can be deleted at any time via an Internet browser or other software programs. This is possible in all common internet browsers. Please note: If you deactivate the setting of cookies, not all functions of our website may be fully usable.

 

User profiles / web tracking procedures (Art. 6 para. 1 lit. f EU-GDPR)

 We would like to tailor the content of our websites as precisely as possible to your interests and in this way improve our offer for you. In order to identify usage preferences and particularly popular areas of the websites, we use the following analysis tool(s): Google Analytics. Below you will find information on the providers of the analysis tools we use and the opt-out option:

"This website uses Google Analytics, a web analysis service by Google Inc. ("Google"). Google Analytics uses “cookies”, text files that are saved on your computer and allow your use of the website to be analysed. The information about your visit collected by the cookie is generally transferred to a Google server in the USA and saved there. If this website has activated IP anonymisation, Google first abbreviates your IP address within member states of the European Union or in other signatory states of the Agreement on the European Economic Area. The full IP address will only be transferred to a Google server in the USA and abbreviated there in exceptional cases. Google will use the information collected on behalf of the website operator to evaluate your use of the website, to compile reports about your activities within this site and to provide further services for the website operator related to use of the website and Internet use. Google will under no circumstances associate the IP address transmitted by your browser within the operations of Google Analytics with other Google data. You can prevent cookies from being installed by entering the corresponding settings in your browser software. However, please note that in this case you may not be able to use the complete range of functions of this website to their full extent. You can also prevent Google from recording and processing the data related to your website visit (including your IP address) generated by the cookies by downloading and installing the browser plugin from the following link. The current link is http://tools.google.com/dlpage/gaoptout?hl=de."

 

Social plugins for social networks

Our website uses social plugins ("plugins") of the social network facebook.com, which is operated by Facebook Inc, 1601 S. California Ave, Palo Alto, CA 94304, USA ("Facebook"). The plugins are marked with a Facebook logo or the addition "Facebook Social Plugin".

If you call up a website on our website that contains such a plugin, your browser can establish a direct connection to the Facebook servers when the button is activated. The content of the plugin is then transmitted directly from Facebook to your browser and integrated into the website.

Two clicks for more privacy. Only by clicking on the button does it become active and your browser establishes the described connection with the Facebook servers. The first click on the button therefore means that you give your consent to the transfer of data to Facebook.

By activating the plugin, Facebook receives the information that you have accessed the corresponding page of our website. If you are logged in to Facebook, Facebook can assign the visit to your Facebook account from this moment on, even if you do not confirm the Facebook button a second time. If you interact with the plugins, for example, press the "Like" button again or make a comment, the corresponding information is transmitted directly from your browser to Facebook and stored there.

Even if you do not have a Facebook account, Facebook may collect information about you, such as your IP address. The purpose and scope of the data collection and the further processing and use of the data by Facebook as well as your rights and setting options for the protection of your privacy can be found in the Facebook data protection information.

If you do not want Facebook to collect data about you via our website, you must log out of Facebook before visiting our website. You can also use add-ons to install appropriate blockers for your browser.

 

Contact form / Contact by e-mail (Art. 6 par. 1 lit. a, b EU GDPR)

There is a contact form on our website which can be used for electronic contact. If you write to us using the contact form, we will process the information you provide in the contact form to contact you and answer your questions and requests. Here, the principle of data economy and data avoidance is observed, in that you only have to provide the data that we absolutely need to contact you. These are your e-mail address and the message field itself. In addition, your IP address is processed for technical reasons and for legal protection. All other data are voluntary fields and can be entered optionally (e.g. for more individual answers to your questions).

If you contact us by e-mail, we will process the personal data provided in the e-mail solely for the purpose of processing your inquiry. If you do not use the offered forms to contact us, no further data will be collected.

 

Newsletter / F24 News (Art. 6 para. 1 lit. a EU GDPR)

You can subscribe to a free newsletter on our website (F24 News). The e-mail address and your name provided with the newsletter registration will be used for sending the personalised newsletter. The principle of data economy and data avoidance is observed here, as only the e-mail address (if applicable name for personalised newsletters) is marked as a mandatory field. For technical reasons and for legal protection, your IP address is also processed when ordering the newsletter. We use the double opt-in procedure for sending newsletters by e-mail. This means that you will only receive advertising by e-mail if you have expressly confirmed beforehand that we should activate the newsletter service. This is done by sending you a notification e-mail and asking you to confirm that you would like to receive our newsletter to this e-mail address by clicking on a link contained in this e-mail.

 

Of course, you can cancel your subscription at any time via the unsubscription option provided in the newsletter and thus revoke your consent. Furthermore, it is also possible to unsubscribe directly from the newsletter mailing at any time via our website.

 

Demo Request, Support Request, User Report & Whitepaper Download, Webinar form

On our website we offer you the opportunity to send us a demo request or a support request, to download our reports or whitepapers or to send you webinar documentations. The data entered for carrying out the respective action will be processed solely for the purpose of carrying out the respective action initiated by you. In doing so, we take into account the principle of data minimization by only obligingly requesting from you the data absolutely necessary for carrying out the respective action. For technical reasons as well as for legal protection, your IP address will always be processed during the respective actions. Unless you and the mandatory information required, we can not perform the action unfortunately. In this way our alternative communication channels are at your disposal. If you only provide us with the mandatory information, you will not suffer any legal disadvantages.

 

Advertising for existing customers (Art. 6 para. 1 lit. f EU GDPR)

F24 AG is interested in maintaining the customer relationship with you and sending you information and offers about our products / services (specifying advertising purposes). Therefore, we process your data in order to send you relevant information and offers by e-mail. If you do not wish to do so, you can object at any time to the use of your personal data for the purpose of direct marketing; this also applies to profiling insofar as it is connected with direct marketing.

If you file an objection, we will no longer process your data for this purpose. The objection can be made free of charge and free of form without giving reasons and should be sent by e-mail to F24 Marketing or by post to F24 AG, Isarwinkel 14, 81379 Munich, Germany.

 

Supplementary note regarding the data security of our website, our data processing infrastructure and our 4 products: Security principles that do not only concern the processing of personal data via our website

Through our website you also have the opportunity to purchase our product FACT24. In this respect, in addition to our product information, we would like to draw your attention to our security principles, which we generally use in the operation of our website as well as our data processing infrastructure and which also apply to our products:

We treat protection of your personal information as a very high priority, and implement appropriate data security measures to protect the security and confidentiality of your information in the most effective way.
We have appropriate technical and organisational security measures in place that protect all stored personal information about our employees, customers and suppliers from accidental or deliberate manipulation, loss or destruction and from access by unauthorised persons. Our security levels are continuously monitored in collaboration with security experts, and updated to incorporate new security standards. Our systems are protected by continuously updated virus scanners and firewalls, and encryption is used to protect all data transmitted to F24 via the Internet. 

We guarantee that we have taken all necessary precautions to protect your data from unauthorized access and misuse. The system is secured using anti-virus scanners and firewalls which are continually run and updated. In addition, all information transferred to F24 over the Internet is SSL encrypted. We comply with all internal and external data protection regulations (BDSG, TDG, confidentiality agreements) as well as all separately agreed arrangements.

As an application service provider, we place IT/telecommunications infrastructures and their smooth operation at the focus of our quality management. FACT24 therefore operates on a comprehensive security and backup strategy; redundancy is the cornerstone of the entire process chain, and is built into all our system components that are involved in alerting and notification processes and into all infrastructure elements. This guarantees that our services have a 99.99% availability rate even where maintenance is required or faults develop, and ensures the high security standards which apply to our operations are fulfilled.

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